Health and Safety Policy

Haddenham Social and Sports Club Health and Safety policy

1. Introduction

This Health and Safety Policy is designed to ensure a safe and healthy environment for all members, guests, staff, and visitors of Haddenham Social and Sports Club. We are committed to promoting safety and well-being by identifying and mitigating risks, fostering a culture of safety, and ensuring compliance with all relevant laws and regulations.

2. Objectives

  • To prevent accidents and cases of work-related ill health.
  • To manage health and safety risks in the club.
  • To provide clear instructions and information and adequate training to ensure employees and members are competent to do their work safely.
  • To engage and consult with employees and members on day-to-day health and safety conditions.
  • To implement emergency procedures, including evacuation in case of fire or other significant incident.
  • To maintain safe and healthy working conditions, provide and maintain plant, equipment, and ensure safe storage/use of substances.

3. Scope

This policy applies to all members, guests, employees, contractors, and visitors of the [Social Club Name].

4. Responsibilities

  • Management:
  • Ensure the health and safety of all club members, employees, and visitors.
  • Conduct regular risk assessments and take steps to mitigate identified risks.
  • Provide adequate resources for the implementation of this policy.
  • Ensure that all employees receive appropriate training in health and safety matters.
  • Maintain records of health and safety incidents and near misses.
  • Employees:
  • Take reasonable care of their own health and safety and that of others who may be affected by their actions.
  • Follow the training and instructions provided for their safety.
  • Report any hazards, accidents, or near misses to the management immediately.
  • Use equipment and facilities in accordance with instructions and training.
  • Members and Guests:
  • Act in a manner that does not endanger themselves or others.
  • Follow all club rules, signs, and instructions related to health and safety.
  • Report any hazards or unsafe conditions to a club officer or staff member.
  • Participate in safety drills and procedures as required.

5. Risk Assessment

  • The club will conduct regular risk assessments to identify potential hazards and determine necessary control measures.
  • Risk assessments will be reviewed annually or more frequently if necessary due to changes in activities or premises.
  • All identified risks will be addressed in a timely and effective manner.

6. First Aid and Emergency Procedures

  • First aid kits will be available at designated locations throughout the club.
  • A list of trained first-aiders will be prominently displayed.
  • Emergency evacuation procedures will be clearly posted, and regular drills will be conducted to ensure everyone is familiar with them.
  • In the event of an emergency, all members, guests, and staff must follow the instructions of the club management and emergency services.

7. Fire Safety

  • Fire alarms and extinguishers will be maintained and regularly inspected.
  • Exits will be clearly marked and kept free from obstruction.
  • All members and staff should familiarise themselves with the location of fire exits and the procedure for evacuating the building.

8. Food and Drink Safety

  • The club will ensure that all food and drink provided on the premises is stored, prepared, and served in a hygienic manner.
  • Staff involved in the preparation and serving of food and drink will be trained in food safety and hygiene practices.
  • Regular inspections will be carried out to ensure compliance with food safety standards.

9. Alcohol and Substance Use

  • The club will promote the responsible consumption of alcohol.
  • No member, guest, or employee shall be permitted to engage in club activities while under the influence of illegal substances.
  • Any incidents involving substance abuse will be addressed promptly and may result in disciplinary action.

10. Incident Reporting and Investigation

  • All accidents, injuries, or near misses must be reported to the club management as soon as possible.
  • An incident report will be completed, and an investigation will be conducted to determine the cause and implement measures to prevent recurrence.
  • The club will maintain a log of all incidents and review it regularly to identify any trends or areas for improvement.

11. Training and Information

  • The club will provide health and safety training to all new employees and members as part of their induction process.
  • Ongoing training will be provided as necessary, particularly when new equipment, substances, or procedures are introduced.
  • Health and safety information will be made available to all members and staff, and updates will be communicated promptly.

12. Monitoring and Review

  • The club’s management will monitor the implementation of this policy regularly to ensure its effectiveness.
  • This policy will be reviewed annually or sooner if required due to changes in legislation, club activities, or premises.
  • Feedback from members and staff on health and safety matters will be welcomed and considered during the review process.

13. Policy Approval

This Health and Safety Policy has been approved by the management of [Social Club Name] and is effective as of [Date]. All members, employees, and visitors are expected to adhere to the provisions of this policy.

Club Manager/Chairperson:
Mel Badcock
Date: 25th September 2024

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